Privacy Policy

amiando stands for the services that are subject of the contract of amiando AG


The protection of your personal data is of major concern for amiando.
With these privacy policies, amiando would like to inform you of how amiando processes your personal data and how you can exchange these data with other users.

These privacy terms complete the:


"General Terms and Conditions for the use of amiando"
"General terms and conditions for using amiando by ticket buyers"
"General terms and conditions for using amiando by organizers"

1. Basic principles of amiando for processing your personal data

amiando is subject to the following principles for the protection of personal data:

  • amiando collects, processes and uses your personal data in compliance with the privacy laws of the Federal Republic of Germany and the privacy terms of the European Union.
  • amiando uses your personal data exclusively to enable you to use the internet services of amiando that require a registration. amiando would never give your personal data to third-parties for promotion or marketing purposes or pass them in any other way to third-parties.
  • Except for your name, it is you who decides which information of your personal data entered on the amiando website can be seen by other amiando members (cp. paragraph 3 of this privacy policy).
  • Non-members of amiando can only see your personal data, if and only to the extent you authorize them specifically (cp. paragraph 4. of this privacy policy).

2. Fixed terms of this privacy regulations

In this privacy regulations amiando uses fixed terms that you should know:

  • "Personal data" are all single entries about your personal or factual relations.
  • The web sites where amiando is offering the amiando services are generally called "amiando web sites".
  • The registered users on the amiando web sites are called "amiando members".
  • The "amiando members" who organise invitations via the amiando web site are called "amiando organisers".
  • The users who participate at an invitation on the amiando web site are called "amiando guests".
  • The services on the amiando web sites which request registration are called "amiando services".
  • The personal data which you have to enter at the registration for the amiando services (mandatory fields) are called "registration entries".
  • The site where amiando displays your entered personal data according to your agreement is called "Profil".

3. What does amiando know about you? What do you allow amiando and its members? What happens to your personal data?

3.1 Registration entries

In order to make the amiando services work, you have to enter your personal data at registration. amiando then processes these registration entries. At the beginning these are the following data:

  • First name, Last name
  • E-mail address
  • Password

amiando would never pass these data on to a third party and/or let a third party know about them. The password is never visible to amiando members.

Other amiando members can only see the entries in the mandatory fields.

When entering your e-mail address, you can choose in the menu under "Settings & Privacy" whether and how much of the entry should be visible.

3.2 Voluntary entries

Besides the registration entries, you can add additional entries(in the following called "voluntary entries") to make it possible for other amiando members to get to know you better. Among these voluntary entries are currently:

  • Photo
  • Mobile phone, Landline phone
  • URL / Blog
  • Messenger (z.B. Skype, ICQ, MSN, AIM)
  • Address data (Street, Zip code, Place, Country)
  • Date of birth, Gender
  • about me

In the menu under "Settings & Privacy" you can define to what extent your voluntary entries will be visible to other users of the platform.

3.3 Your profile

The following personal contact data will be displayed in your profile to all users of the amiando web site:

  • First name, Last name
  • Photo

Additionally, you can define for which user groups the rest of your entries are visible. There are four different possibilities: you can choose whether your entries are

  • visible for all amiando members
  • visible for other amiando guests and persons in your address book
  • visible only for persons in your address book
  • visible for no one

. amiando has regulated your privacy presetting in the menu under "Settings & Privacy" in order to make your profile visible for amiando guests and for persons in your address book. You can change these settings in "Settings & Privacy" at any time. The settings regarding the visibility of your profile entries refer both to mandatory entries and to voluntary entries.

3.4 Billing address, account information and payment data of organisers and ticket purchasers

Data, such as billing address and account information that you have to enter as organiser to be authorised to use the amiando ticket shop, will not be displayed in your profile. Therefore, they will never be visible for other members or non-registered users of the amiando web sites. However, since these data will be saved in amiando's database they will not have to be reentered when creating a new event.

Data, such as billing address or data that are necessary for ticket payments will not be displayed in your profile. Therefore, they will never be visible for other members or non-registered users of the amiando web sites. All data that are necessary for ticket payments will only be visible for people involved in the ticket purchase.

3.5 E-mails and private messages

If you do not want to receive further e-mails from amiando, you can confirm this decision by clicking on the link on the bottom of every amiando e-mail. Please note that you cannot receive any invitations of other users or confirmation e-mails to change your password if you have once confirmed this link.

Other amiando members can send you private messages to contact you. The presetting for messages under "Settings & Privacy" allows all other amiando members to send you messages. You can change these presettings in the menu under "Settings & Privacy" at any time so that nobody is allowed to send you private messages. Additionally, you can decide if you want to be informed by e-mail when you have received any private messages.

amiando enables you to decide about your privacy status!

4. Availability of your profile for non-members of amiando

To protect your privacy, your profile is not visible for non-members and cannot be found via search engines on the internet. If you are invited as amiando guest or if you have added yourself to a public event, further entries may be visible (cp. 5).

5. Events

amiando offers you the possibility to invite people to parties, meetings and events (in the following called "Events"). You can invite amiando members as well as non-members to the events. Usually the following entries on the invitation site are visible to all amiando guests:

  • Photos of the invitation
  • Comments on the photos
  • Message board entries

Each invitation has an organiser (host) who decides if and which data are visible for the particular invitation for amiando members and non-members. The amiando organiser can define whether the guest list is visible or not. If a guest list is displayed, the following entries are visible for other amiando guests of this event:

  • Photo (only amiando members)
  • Last name, First name
  • Comment
  • Status of your vote
  • Number of companions

It depends on your settings in the menu under "Settings & Privacy" (cp. 3.3) whether the guests are able to see your profile or not.

Additionally, the organiser can define which functions the guests are allowed to use and defines

  • whether amiando guests are allowed to invite more guests
  • how many persons can accompany the amiando guests
  • whether amiando guests are allowed to upload photos

Besides, the amiando organiser can define whether he/she wants to receive e-mails from the guests containing information on their acceptances and refusals. The organiser can always change these settings as well as the previous options in the menu under "Guests options".

The amiando organiser can decide whether the guest will be informed automatically if the invitation has been modified. As amiando guest you can decide in the menu under "Settings & Privacy" if you want to receive these e-mails.

The amiando organiser can edit the entries in the guest list as follows:

  • Only non registered users: Last name, First name
  • Number of companions that accompany the guest
  • Delete the guest comment - the comment can not be changed
  • Change the status (accepted, refused, maybe). When changing the status you will receive a notification e-mail
  • It is NOT possible to change the e-mail address

5.1 Privacy of the event

The organiser can decide between two types of event.

1. the event is public and everyone is allowed to participate. Furthermore, events can be found on the amiando outline map or via google (optional).
2. the event is private. However, participants who know the event's web address can add themselves to the participant list. This is useful to make the event's link accessible on a webpage or via e-mail.
3. ultimate discretion. Only persons who have received a personalised invitation from the host are able to call up the event and to participate.

If the organiser chooses the event type "public" every user of the amiando web site (also non-members) can participate and therefore become a participant. As amiando guest he/she may see your profile if you have chosen this option. (cp. 3.3)

5.2 Visibility of the event

The amiando organiser can display the event on a public map "Find invitations". This means that it can be found and seen also by non-members. The event can also be found via search engines (e.g. google, yahoo etc.). Thereby non-members may see the following data of the event:

  • Guest list (Photo, name, status of the vote, comment, number of companions)
  • Photos
  • Comments on photos
  • Messages on message board

Whether a non-member is allowed to participate at an event depends on the event type (cp. 5.1).

5.3 Data transfer to amiando organiser

The amiando organiser can define which participation data will be needed for a public event. Last name, first name and e-mail address are always mandatory. amiando has no influence on the collection of the rest of the participation data. All participation data are saved in the data base and can only be seen and exported by the amiando organiser. The amiando guests can delete their participation data at any time by signing out of the event .

6. Search functions

The amiando services make it possible to search for other amiando members. You can search either for the members' name or for their e-mail addresses.Only e-mail addresses that are entered correctly will be found.

7. Cookies

After your registration (with e-mail address and password),the amiando services use cookies with which you can be identified while visiting the web site. A cookie will be saved on your computer. After ending the session the cookie will expire automatically. Furthermore, you have the possibility to stay signed in on your current computer via the function "I would like to stay signed in". For this purpose a cookie will be saved that contains parts of your registration data in encoded format.

8. Log data and event log

Whenever the web site is looked up, the access data will be saved both in a log file, the so-called server log, and in a data base, the so-called event log. The saved entity in the server log contains the following data:

  • Your IP-address (with which your computer can be definitely identified),
  • the remote host (name and IP address of the processor which requests the site),
  • time, status, transferred data volume as well as the web site from where you were linked to the requested site (referrer), as well as
  • information about product and version of the used browser (user agent).

amiando uses herefore the standardised "combined" logfile format of the Apache web server. The data in the server-log is anomymised in order to hide classifications or hints to your person. However, amiando reserves the right to check the log data later via the last known IP address of such amiando members that raise the suspicion to use the amiando web site and/or the amiando services antinomianly or contrary to contract. This is how we guarantee the protection of amiando members and the security of the data of amiando members as well as the amiando web sites and the amiando services.

The entity that is saved in the event log contains the following data:

  • the type of action (e.g. invitation changed, photo uploaded etc.)
  • the web address that was called up
  • time of action
  • if necessary your user ID (with which you can be definitely identified)
  • statistic data (how long did it take to load the site)

amiando saves the event log for 48 hours to recognise possible errors, e.g. defective links or program errors and therefore to use the event log for further developments of the amiando web site. After 48 hours the event log will be anomymised by deleting the user ID. Afterwards the event log will be used for statistic analyses without any classification or hints to your person. This helps amiando to find out on which days and at what time the offers of the amiando web site are particularly popular and how much data volume is produced on the amiando web site.

9. "Under 18"

Only members of full age can become members in the amiando services. Parents or guardians are responsible to protect their children's privacy.

10.Changes of the privacy policies

amiando reserves the right to change these privacy policies at any time. This might be necessary due to subsequently recognised gaps in the regulations or due to new services provided by amiando. amiando will inform you about all changes of these privacy policies by e-mail to the e-mail address you have entered at the registration.

11.Accessibility of the privacy policies

You can access and print these privacy policies from every amiando web site via the link "Privacy".


State: June, 13th 2007